Signals Notebook: How to verify "Sharing" status when Sharing icon is not visible for System Admin?

Overview

When you troubleshoot resource visibility issues, you often need to verify if the resource is not shared with unexpected users through "Sharing" function. Even with the System Admin role, you may not see the "Sharing" icon for certain resources (Experiences, Notebooks, etc.) unless you have Full Control permission for those specific resources.

(Screenshot below is an example when the user doesn't have Full Control permission.)

This article explains how to grant these permissions to verify sharing status.

Solution

1. As an administrator user, open Signals Configuration app of your tenant.
2. Navigate to the Security Policy configuration. You can refer to the knowledge base article: Define a rule(s) in the Security Policy from the Signals Configuration
    

3. Add the following rule to grant Administrators full control over experiments and save the change. To apply this permission to other resource types, replace "experiment" with the appropriate resource type (e.g., "notebook", "experience")

Rule "Admin Full Control on Experiments"
If resource type equal "experiment" AND
    User group in "Administrators"
then grant "entity.full_control"

You now should be able to see "Sharing" icon for the resource like a screenshot below.

After you finish the investigation

After you complete the verification, please remove the rule you added in the Security Policy.