Signals Notebook : What happens to user data on User deactivation

When you deactivate a user account, their data remains stored in the system. You have two options:

Option 1: Simple Deactivation

• Deactivate without reassigning content
• IMPORTANT NOTE: With this method if the user is reactivated then regains complete access to all their original data

Option 2: Deactivation with Content Transfer

• Deactivate and reassign content to another user

• The designated recipient receives Full Control permissions to all content of the deactivated user.
• If reactivated later, the original user cannot access their former content unless specifically shared back with them.

Note: Users who have Full Control permissions through security policies will maintain their access regardless of these changes.

For comprehensive instructions, please consult the "Users > Deactivating Users" section in our System Configuration Guide.