How can we give permissions on a user’s notebook to another user? A chemist has left the company and left a few experiments open, we need to allow another chemist access to his notebook so he can close the experiments.

How can we give permissions on a user’s notebook to another user? A chemist has left the company and left a few experiments open, we need to allow another chemist access to his notebook so he can close the experiments.

If you want User2 to close experiments in User1’s “Notebook-X”, please do the following as an E-Notebook administrator:

1.     Right-click on Notebook-X -> Collection Properties -> Collection Security -> Grant… -> browse to User2 -> Continue -> All Types of Collections -> Grant -> Close.
2.     Still on the “Collection Security” tab, in “Assigned Access Privileges” box, highlight the row:

            Grantee = ‘User2’, Privilege = ‘Read All Collections’

3.     Change “Type of Access for User2” in the dropdown from ‘Read’ to ‘Read and Write’.
4.     Go to “Transition Security” tab -> Grant… -> browse to User2 -> Continue -> select all available transition types (e.g. with the Shift key) -> Grant.
5.     Click “OK”.
6.     Refresh E-Notebook (View -> Refresh, or F5).

Ask User2 to login to E-Notebook and try the changes. When User2 will be closing User1’s experiments, he would need unchecking User1 as a cosigner in the “Verify Cosigner” dialog. If prompted for a reason, he can type something like “User1 has left the company and is no longer available to complete the workflow”.