Signals Notebook allows administrators to control which users can perform specific actions with parallel experiments through a comprehensive privilege management system. This article explains how to configure user privileges for parallel experiments, including creating, moving, signing, reviewing, and other important actions to maintain appropriate access control and workflow management.
Solution:
Accessing Parallel Experiment Privilege Configuration
- Log in to Signals Configuration with administrator privileges
- Click on the System Objects smart folder from the home page
- Select "Parallel Experiment" from the list of system objects
Available Parallel Experiment Privileges
The Parallel Experiment configuration page displays checkboxes that control specific user privileges. Each privilege can be enabled or disabled independently:
| Privilege | Description |
|---|---|
| Add Parallel Experiments | Allows users to create new parallel experiments |
| Move Parallel Experiments | Allows users to move parallel experiments to different notebooks |
| Export Parallel Experiments | Allows users to export parallel experiment data |
| Trash Parallel Experiments | Allows users to move parallel experiments to the trash |
| Add Reviewers and Keep Open Parallel Experiments | Allows users to add reviewers while keeping parallel experiments in an open state |
| Sign and Add Reviewers Parallel Experiments | Allows users to sign parallel experiments and add reviewers (with witnessing) |
| Sign and Keep Open Parallel Experiments | Allows users to sign parallel experiments while keeping them in an open state |
| Void Parallel Experiments | Allows users to void parallel experiments |
| Sign and Close Without Witnessing Parallel Experiments | Allows users to sign and close parallel experiments without requiring a witness |
| Close Without Signing Parallel Experiments | Allows users to close parallel experiments without applying a signature |
| Two Stage Review Parallel Experiments | Allows users to utilize the two-stage review process for parallel experiments |
| Approve Parallel Experiments | Allows users to approve parallel experiments |
Important Configuration Note
For signing-related privileges to be effective, the corresponding options must also be enabled in the Workflows page. This dual configuration ensures that both the user has permission and the system workflow supports the action.
Configuring Privileges
To enable or disable a privilege:
- Check the corresponding checkbox to enable the privilege
- Uncheck the corresponding checkbox to disable the privilege
- Save your changes
Implementation Strategies
When configuring parallel experiment privileges, consider the following approaches:
Role-Based Access Control:
- Configure privileges based on user roles within the organization
- Example: Principal investigators may need all privileges, while technicians may only need creation and basic editing privileges
Compliance-Focused Configuration:
- Configure privileges to support regulatory requirements
- Example: In GxP environments, strictly control signing and review privileges to maintain compliance
Project-Based Configuration:
- Adjust privileges based on project requirements
- Example: For collaborative projects, enable broader sharing and review privileges
Best Practices
- Align with Workflows: Ensure privilege settings align with configured workflows in the Workflows page
- Regular Audits: Periodically review privilege assignments to ensure they remain appropriate
- Documentation: Maintain documentation of your privilege configuration decisions and rationale
- Minimal Privileges: Follow the principle of least privilege—only grant privileges that are necessary for users to perform their roles
- User Communication: Clearly communicate to users which privileges they have and how to request additional privileges if needed
- Training: Ensure users understand the implications of their privileges, especially for actions like signing and reviewing that may have compliance implications
Troubleshooting
If users report they cannot perform certain actions with parallel experiments:
- Verify their privilege settings in the Parallel Experiment configuration
- Check if the corresponding workflow options are enabled in the Workflows page
- Ensure they have the necessary permissions at the notebook or entity level
- Review system logs for any error messages related to permission denials
By properly configuring parallel experiment privileges, organizations can maintain data integrity and compliance while ensuring users have the appropriate level of access to perform their scientific work efficiently.
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